Custom management systems for music businesses.
Academies, studios, rehearsal spaces, podcast studios. We design and build the software your business actually needs — shaped around your rooms, your team and the way you already work.
We build for every kind of music business.
Same pain, different shapes. Whether you run a recording studio or a 200-student academy, the problems are the same: scheduling chaos, unpaid invoices, gear you can't track, clients you can't find.
The most complex music business to operate. Students, teachers, parents, recitals, instruments — all moving at once.
- ›Student enrollment & attendance
- ›Teacher scheduling & payroll
- ›Parent portal & monthly billing
Where we started. Session booking, gear inventory, artist delivery — built around how engineers actually work.
- ›Room & engineer scheduling
- ›Gear tracking with QR
- ›Session archive & client portal
The fastest growing segment. Multi-room operations, show scheduling, client file delivery — all handled.
- ›Room & equipment booking
- ›Show management & metadata
- ›Client delivery portal
Hourly bookings, multiple rooms, rotating bands. Simple to run badly, easy to run well with the right system.
- ›Hourly booking & deposits
- ›Equipment check-in/out
- ›Automated invoicing
Conservatories, university music programs, multi-campus schools. Complex scheduling, compliance, and parent communication.
- ›Multi-campus scheduling
- ›Curriculum & progress tracking
- ›Institutional billing
Three modules in every system. Everything else on top.
Every system we build includes these three. They cover 80% of what any music business needs to run. The rest we add based on what you specifically need.
A clear calendar by room and engineer
Automatic blocks for setup and turnover. Reminders for your clients. No more double bookings, ever.
- › Syncs with Google and iCal
- › Bookings straight from your website
- › WhatsApp and email reminders
Mics, racks and instruments — always tracked
You know what you have, where it is and when maintenance is due. A card for each piece of gear.
| Neumann U87 | Room A | ● In use |
| Shure SM7B | Vocal B | ● Service |
| AKG C414 | Locker | ○ Free |
| API 512c | Rack 03 | ● In use |
- › Check-in and out via QR
- › Heads-up before maintenance
- › Value and insurance on each card
Quotes, invoices and payments — all in one place
Everything tied to each session. No more chasing clients or reconciling spreadsheets by hand.
- › Card or bank transfer
- › Automatic reminders
- › One-click export to your accountant
Beyond the three modules, we build what you ask for.
Custom work that a standard SaaS will never do. Priced per project, not per seat.
Online booking — no WhatsApp, no back-and-forth
Clients pick a room, choose an engineer, and pay the deposit themselves — all from your website. Your calendar updates instantly. You wake up to confirmed bookings, not unanswered messages.
Private client portal — your brand, their files
Artists log in and find everything waiting: session notes, stems, mixes, documents to sign, and balances to pay. No more forwarding Dropbox links at midnight or chasing signatures over email.
Split sheets & digital signatures
Ownership documents drafted straight from the session data. Every collaborator signs on their phone before leaving the room — no paper, no disputes later.
Session archive & metadata
Pull up any session from three years ago in seconds. Every take tagged by artist, engineer, room and gear — with redundant backups running silently in the background.
US invoicing & tax compliance
W-9 collection, 1099-NEC generation and QuickBooks sync built in. Every payment lands clean and IRS-audit-ready — no manual entry, no year-end scramble.
Custom integrations — if it has an API, we wire it
If two tools you rely on don't talk to each other, we make them. Pro Tools, Logic, Stripe, QuickBooks, WhatsApp Business, Google Workspace — or anything else with an API.
On-site inventory rollout with QR
We show up, tag every mic, preamp and cable with a QR label, photograph it and log it into the system. By end of day your studio is fully mapped and every asset is tracked.
On-call operations — your back-office, staffed
We staff your inbox. Bookings rescheduled, deposits chased, client questions answered — including weekends. You focus on the sessions, we handle everything around them.
A real project. Not a signup.
Every engagement starts with a paid Discovery. We map your business before writing a single line of code. Then we build, deploy, and stay.
Paid. Credited to your project if you proceed. We map your rooms, your workflow, your team. You get a written spec of exactly what we'll build.
Custom development on your system. Weekly check-ins. You see progress before the final delivery.
We train your team, migrate your data, and go live. You don't touch the server — we handle it.
Monthly retainer for hosting, support and updates. A real person answers when something breaks.
Transparent pricing. No surprises.
We price per project, not per seat. Every engagement starts with a Discovery. Every delivered system includes a monthly retainer for hosting and support.
- ◆1-week business analysis
- ◆Current workflow mapping
- ◆Written system specification
- ◆Technical architecture plan
- ◆Credited in full if you proceed
- ◆Booking & scheduling
- ◆Client/student CRM
- ◆Billing & payments
- ◆Basic integrations (Google Cal, email)
- ◆Training & deployment
- ◆30 days post-launch support
- ◆Client or parent portal
- ◆QR inventory rollout
- ◆Split sheets & contracts
- ◆US/LATAM invoicing
- ◆Custom API integrations
- ◆Student management (academies)
- ◆Hosting & infrastructure
- ◆Bug fixes & updates
- ◆Email & WhatsApp support
- ◆< 4h response time
- ◆Optional: on-call operations add-on
We don't sell software. We build the system your business runs on.
Every music business is different. A 200-student academy has nothing in common with a 2-room recording studio — except that both are being run with tools that were never built for them. We come in, understand how you work, and build around that. Then we stay — not as a vendor, but as the team that keeps it running.
Start with a Discovery.
A paid 30-minute intro call, followed by one week of business analysis. You get a written spec of exactly what we'd build — and the Discovery fee is credited to your project if you proceed.